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Sr. Executive Assistant

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Date: Sep 2, 2021

Location: Franklin Park, IL, US, 60131

Company: Sloan Valve Company

Req ID:  8241  

 

Sloan is the world’s leading manufacturer of commercial plumbing systems and has been in operation since 1906. We are at the forefront of the green building movement and provide sustainable restroom solutions.  We manufacture water-efficient products including flush valves, electronic faucets, soap dispensing and sink systems along with vitreous china fixtures for commercial, industrial and institutional markets worldwide.

 

We have an immediate need for a Senior Executive Assistant based at our world headquarters in Franklin Park, Illinois. The Senior Executive Assistant to the Office of the President provides all corporate and personal support to Office of the President Executives.  Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares correspondence including but not limited to, letters, memoranda, and reports.

 

Responsibilities:

  • Provide Office of the President Executives with Outlook calendar management support, printed daily schedules, needed information for meetings and overall coordination support for daily activities.   Includes accepting, declining, and initiating meetings and sending reminders.   Process daily incoming mail along with screening telephone calls and taking messages. Set up meetings as requested. Order and set up food, drinks, etc. and clean up after meetings.
  • Provide total Corporate and Personal support to the Office of the President Executives. The main focus being discretion and ability to responsibly manage confidential and time-sensitive information, also maintain departmental files and schedules.   In addition, perform a wide variety of administrative duties as required or requested by daily operations in the office.
  • Research and process travel arrangements through the corporate travel agency for the Office of the President. Process all expenses for the Office of the President through the Concur Expense Reporting System.
  • Ensure that the Executive suites are "customer ready" through the selection of external and internal service providers to address daily needs, maintenance and security issues.  This includes vendor management and maintaining service schedules. 
  • Manage and coordinate all meetings and events for VIPs and customers.  This includes event planning and management, negotiating of costs and services, scheduling event activities, evaluating quality and service required to meet the objective of the meeting or event.
  • Process various tax documents throughout the year. Contact and work with law firms and accountants as needed. Maintain a number of business and personal checking accounts for the Office of the President. Write checks and maintain file copies for reference. Balance accounts monthly.
  • Process and maintain all aspects of Corporate and Personal Country Club activities. This includes coordination of services and payment for personal properties, processing and maintaining company and personal car information (license plates, stickers, maintenance, etc).
  • Research and process Executive Health Insurance for reimbursement for the Office of the President and their families in a timely manner.

 

Requirements:

  • Requires an associate's degree or its equivalent with at least 5+ years of experience in the field or in a related area.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish goals.
  • A wide degree of creativity and latitude is expected.
  • Professionalism and confidentiality is an absolute must, along with maintaining security of the Executive Offices.
  • Have excellent verbal, written, and grammatical skills.
  • Ability to complete large scale event planning and management.
  • Ability to manage vendors effectively.
  • Proficient with Microsoft Office applications in composing correspondence, reports, excel spreadsheets and other documents with 100% accuracy.
  • Adapt to new technology and learn new computer programs quickly.
  • Be a self-starter with the ability to work independently, multi-task, and set priorities effectively.
  • Have high attention to detail and accuracy, and strong decision making skills.
  • Works well under pressure with tight deadlines and changing priorities.
  • Exceptional organizational and interpersonal skills.
  • Ability to exercise independent judgment in the resolution of administrative problems.
  • Must be proactive in terms of anticipating needs and follow-up items for Executives.

 

We offer a highly competitive compensation and benefits package, including:

  • Medical, dental, vision, Rx coverage for employee plus eligible dependents
  • Life and AD & D insurance, dependent life insurance, long term disability, and HSA, FSA
  • Employer matching 401K, PTO, holidays, EAP, wellness programs, on-site medical staff and fitness center

 

We Are Proud Partners With the Chicago Cubs:

We are a Legacy Partner of the Chicago Cubs and we are proud to be the organization’s official water efficiency partner! Through this relationship, which includes the naming rights to Sloan Park, the Cubs’ Spring Training facility in Mesa, Arizona, we have had the opportunity to promote our brand and continue our water conservation efforts in the city of Chicago and around the world

 

JOIN AN INDUSTRY LEADER!

 

For additional company information please visit our website at www.sloan.com.

We Are An Equal Opportunity Employer.

 

 

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Nearest Major Market: Chicago

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